% VAX-11 Librarian V03-00 cRe dd%5DATEBOOK" DOCUMENTSJOURNALS% PHONEBOOK3jREMINDER6SecurityDSPR_TAPEXFEREVPWF|WP  1 DATEBOOK? DATEBOOK is a VAS/VMS command procedure which allows a user toJcreate and maintain a dated list of appointments, meetings, and deadlines.?Each entry in the users 'datebook' contains the following items<DATE The date of the meeting/appointment/deadlineETIME The time (00:00 to 23:59) of the meeting/.../deadlineEATTENDEE A 14 character string labeling the user for whom the D meeting is, or anything else the user wants to lable entries with.CTOPIC A 40 character string of anything the user wants to) use describe the meeting.A The user using datebook has the following options: ADD, DELETE,HDISPLAY, HELP, REMOVE, and EXIT each of which is discussed as a seperate+HELP topic. If the user defines the symbol" DATEBOOK:==@SYS$VPWFILES:DATEBOOK*in their login command file, the command  DATEBOOK TODAY Jwill display all meetings/appointments/deadlines that will occur that day.2 DATE; The date format is DD-MMM-YYYY. The years must be enteredFas four digits, ie 1982 not 82. The months are entered as, JAN...DEC.FThe "-" in the date is required syntax. Examples of date entries are: VALID INVALID 1-JAN-1982 1/JAN/1982 01-JAN-1982 1-JAN-82 25-FEB-1982 2/25/82 30-NOV-1982 30-NEV-1982HNormally, the days must correctly lie between 0...31, but if you specifyFtoo large a day on a certain month (ie 29 days in February) it will beFflagged with an error. At this time, the last day in February in LEAPyear will not work.2 TIME= Time is kept using a 24 hour clock. The day starts at 00:00Gand runs through 23:59. Morning hours are < 12:00. The format for theAentry is HH:MM. The ":" is required syntax. Valid time intriesinclude:8 00:01 One minute past midnight: 9:30 Nine thirty in the morning6 09:30 " " " " ";  14:30 Two thirty in the afternoon 2 ATTENDEE; ATTENDEE may be used several way. If a secretary is usingAthe datebook to keep track of appointments for a number of users,Athis datebook entry field is used to specify which user the entryDis for. If a given user is using DATEBOOK for him or herself alone,?this entry can be used to specify the meeting attendees, or any=other convenient item of interest. When DATEBOOK prompts forDATTENDEE, you may enter up to a 14 c haracter string to enter in this@field. If you are unsure what a 14 character string is, STRING,Dis an item you can request HELP on. Valid ATTENDEE entries might be J. Downward P. Vavra VAX Wrk Grpbut VAX Working Group is too long.2 TOPIC< Each meeting/appointment/deadline can have a TOPIC. For a Dmeeting the TOPIC entry might be the topic to be discussed. It also?might include the people asked to attend. For a formal meetingFit might specify the meeting name and  paper to be presented. AnythingFmay be entered for topic, as long as it is 40 characters or less long.Valid topics are: Discuss Vax maintance contract" DECUS, VAX to RSX Migration Paper<If more than 40 characters are input, and error is reported.2 STRING> A character string is a given number characters as typed fromDthe terminal keyboard. If you type "ABCD" at the terminal and it isAentered as a string, the string is 4 characters long. Both upperFand lower case are allowed a s string entries. Both TOPIC and ATTENDEEFare string entries. The data file will not hold more than the maximumEnumber of characters specified for a string entry. ie a 40 character@string for TOPIC means that input will be excepted for the TOPICCprompt for up to 40 characters. However, if more than 40 charactersFare typed in, and error will result and the data will not be stored in the file.2 ADD; When you enter ADD mode, DATEBOOK starts prompting you forCinput. It asks you for DA TE, TIME, ATTENDEE, and TOPIC. After youFhave entered all items, it displays what you have entered and asks youCif it is OK. If no mistakes were made, type Y or YES. If you typeEN, NO, or just hit carriage return (, RETurn), the entry will not@be made in the datebook. During the prompting for DATE and TIMEFa carriage return (, RETurn) entered at the prompt will return theuser to the main menue. 2 DISPLAY= The user can display, DATEBOOK entries for a single specific@day, t he current day, or all days. When the user types DISPLAY,?DATEBOOK prompts for the date to display. If the user hits theDcarriage return (, RETurn), any DATEBOOK entries for the currentCday are displayed. If the user types, ALL, all entries in the fileEare displayed. If the user enters a specific day (DD-MMM-YYYY), just'the entries for that day are displayed.? The user is given the option of displaying the date entries onDhis/her terminal, or printing the list to the line printer  or letterBquality printer. When prompted for the output device, hitting theIreturn key (, RETurn) will direct the display to the user's terminal,Btyping LP will send output to the line printer, and typing LQ will.send the output to the letter quality printer.> Whether or not any entries occur in the file for a given day,Aa header will be displayed. If no entries occur, no entries willfollow the header.2 REMOVE; If you make a mistake and want to remove/delete a sepcificFentry on a given day, type REMove to menue prompt. DATEBOOK will thenJprompt you for what day to search for. Enter it as DD-MMM-YYYY. DATEBOOKKwill then read all the entries. Each entry for that date will be displayedHand DATEBOOK will ask you if you wish to remove that entry. If you typeEY or YES the entry will be deleted. Any other response and the entryIwill be saved and DATEBOOK will check to see if more entries on that dateFexist. When it is done processing a given day, it will return t o the Gprompt mode and request another date to be entered. If you do not wantIto remove any other datebook entries hit the terminal's return key (,RETurn).2 DELETE A DELETE is used if you want to delete all entries in the datebookCon a given day upto and including the date entries on a second day.HIf you hit the terminal key RETURN (, RETurn, type RETurn), DATEBOOKHwill return to the main menu. DATEBOOK will ask for the starting date onHwhich to delete entries. If you enter a valid date (DD-MMM-YYYY) for theFfirst day, DATEBOOK will ask you for the ending date to delete. If theEsecond date entry is valid, DATEBOOK will print a message showing theCrange of dates which will be deleted. It will then ask if it shouldCproceed to delete the entries. If any answer but Y or YES is given,HDATEBOOK will return to the delete menu without deleting any entries. IfHa Y or a YES is entered, DATEBOOK will delete all those entries and then<return to the delete menu to see if yo u have more to delete.wwue Q 1 DOCUMENTSC The NOTEBOOK program for DOCUMENTS is designed to manage the indexKof documents created using the word processing menu of the VAX ProfessionalKWorkstation. It allows the documents entered to be listed and searched forKand allows entries to be easily deleted or modified as the documents statuschanges.2 IDENTL Each document has a 1-9 character name or ID. By default all documentsHhave a .RNO file type. The WP menu keeps track of memos and letters andIautomatically assigns them prefixes and sequence numbers. These prefixesJand sequences numbers are joined to make up the document name. Documents Nshould be given unique names. As long as all files are on a user's directory,Mthen WP will not create a document of the same name as a previous one withoutHwarning the user. However, if documents are filed in text libraries, noKcheck is made to insure that the name is not in use already in the library.NIf the nam e was previously used, it is possible to overwrite a stored document6while storing a new document. Moral. Be careful. 2 DATE_SENTD Memos and letters always have a date sent. Papers and reports alsoJhave dates, generally when they are created. However, using MODIFY, it isJeasy to update the DATE_SENT field when the report is issued, or the paperBis sent off for publication so as to reflect a more relevant date.3 The Date Sent must be entered in DD-MMM-YY format.2 TO_WHOD All docum ents are directed at someone, even if it is only yourself.KYou have up to 19 characters to specify the person, or organization toward whom the document is directed. 2 FROM_WHOD All documents have an author. Some have more. However, for filingLpurposes you have up to 19 characters to specify the author of the document. 2 WHERE_FILEDD Documents are generally stored on the users's directory during mostLof their life. However, if the directory gets crowded, or if some documentsJneed to be s aved for an extended period of time, you can file the documentKin a text library. Doing so saves some disk space, and makes the directoryless cluttered.2 TYPE2 Only 4 general types of documents are recognized:% LETTER, MEMO, PAPER, and REPORT.NThe document index indicates what type of document has been created and filed.KThe WP menu keeps track of the last letter or memo sent and each time a newMone is sent automatically creates a new one with a new name. The catagory ofFPAPE R and REPORT are for convenience and are identical except that theHdocument index is flagged with either the keyword PAPER or REPORT. WhenKusing NoteBook interactively, only LETER, MEMO, PAPER or REPORT are allowed#inputs for the Document Type entry.2 TOPICE Every document has a topic. It must be less than 70 characters long.KThe topic (be it memo topic, paper title, purpose of letter) is very usefulJfor use with the NoteBook search command because key words can be searchedfor.ww F8 1 JOURNALS1 JOURNALS is a VMS utility function controlled by:ProNoteBK, the VAX Professional Notebook. Its behavior is:controlled by SYS$VPWFILES:VPW.TLB. The JOURNALS function9may be invoked by defining the following foreign command4$ JOURNALS:=="$SYS$SYSDEVICE:[VPW]NOTEBOOK JOURNALS"=as part of LOGIN.COM. JOURNALS gives the user the option to:, 1. Add new references to the journal list.9 2. Display journal references for given match criteria.% 3. Delete references from the list.& 4. Modify existing reference entries 5. Exit.2 KEYPAD)0Hlqqqqqqqwqqqqqqqwqqqqqqqwqqqqqqqk lqqqqqqqwqqqqqqqwqqqqqqqwqqqqqqqkPx Back x x x x x Keypd x Help x x VPW> xHmqqqqqqqvqqqqqqqvqqqqqqqvqqqqqqqj tqqqqqqqnqqqqqqqnqqqqqqqnqqqqqqquL x Quit x x x Done xH tqqqqqqqnqqqqqqqnqqqqqqqnqqqqqqquH  x x x x xH tqqqqqqqnqqqqqqqnqqqqqqqnqqqqqqquH x x x x xJ tqqqqqqqvqqqqqqqnqqqqqqqu Enter xJ x Menu x x xI mqqqqqqqqqqqqqqqvqqqqqqqvqqqqqqqj 2 AUTHORS H Each reference may have a list of authors. The authors list is theDprimary key and the references in the file are sorted by the authorsCfirst in the list. Space is provided for a list of author names upAto 50 characters long. While the format for the entry of name isEarbitrary, if a sorted list of authors is to be kept, the user should;enter the authors in a fixed fashon. The suggest method is4 Last_Name, Initial., Last_name_2, Initial2., .....5 -- --- -- ---4 ^ ^ ^  ^CNote that a ", " (comma, space) follows each last name, and a "., "B(Period, comma, space) follows each initial. If a carriage returnBis hit without entering an author's name, JOURNALS returns to the main menu.2 TITLE; Each reference must have a title. This is required input.3The title may be anything up to 73 characters long. 2 JOURNALA Each reference may have a Journal name up to 15 characters long.GIt is suggested that the same standard journal abbreviations be used asare used by the APS.2 VOLUMEA Space is provided for a 3 digit volume number. No check is made5to see that the input is a valid number at this time.2 NUMBERD Each Volume can have up to a 3 digit number (number of volume set).2 PAGESC Space is provided for entering the range of pages for the article.INine spaces exist for inputing the page range. The recomended input form is NNNN-MMMM.2 DATEL The date to be entered, must be in VAX standard format, ie DD-MMM-YYYY.GYears mu st be entered as 4 digit numbers, ie 1983 not 83. If the exact1day of the month is not known, use 01 as the day. 2 KEYWORDSI Space is provided for up to 50 characters of keywords. The keywordsFmay be entered in any form and may represent either isolated words to Csearch on, or entire keyword phrases. Depending on how it is used,HJOURNAL can either search the entire record (title and keywords) for theAkeywords of your choice, or it can just search the keyword field.2 ADD2 When you enter ADD mode, JOURNALS prompts for thefollowing information.: Author List 50 characters max Title 73 Characters max Journal 15 Characters max Volume 3 Characters max Number 3 Characters max Pages 9 Characters max0 Date 11 Characters required format DD-MMM-YYYY" Keyword List 50 Characters maxD JOURNALS will reprompt if the length of th entered data exceedsFthe maximum allowed for the entry. If a RETURN is entered in responseFto the AUTHORS entry request, JOURNALS returns to the menu page. WhenFan entry is completed, JOURNALS will display the entry in its entirityDand ask if it is correct. If a Y[es] is answered, it will be enteredHin to the data file. A N[o] allows you to reenter the data. A Carriage Greturn for any non-required field will leave that entry unchanged. To null an entry type a space.2 MODIFY: JOURNALS allows you to modify an existing entry. When?modify mode is entered, it prompts for a search string and then<starts d!isplaying all records matching that string. When theAproper locator is found it display the record and goes into enter?mode. Entering just a carriage return at each prompt will leaveAthe entry unchanged. Modify data fields as desired, and when data?entry is complete, the completed record will be displayed again@for verification. If the modification is accepted, the record is>updated. If any updates are done which change the author list,;the file will be sorted before returning to the main m "enu. 2 DELETEAIn delete mode, you are prompted for a search string to locate anAentry to delete. Each entry which matches the entered string will?be displayed together with a prompt asking if that entry should?be deleted. If a Y[es] is answered the entry will be deleted. A>^Y during the delete process will wipe out all deletions made.CHopefully, it will not wipe out your existing data base. It is not?recomended that ^Y be used. Rather, hit the QUIT key or ^Z to @cancel the delete op #eration. All deletions become permanent if =a RETURN is entered in response to the 'Search for:' prompt. 2 DISPLAYBIn display mode, you select select records to display by entering 8a search string. If a '*' is entered, all records in theAJournal file are displayed. The search string entered can be just=the desired last name, part of the last name, a unique search;string (ie a KEYWORD) or some combination of search strings?each seperated by a "|" from the other search strings. If the $@combination is used, only records containing both search stringswill be matched. B You are also given the options of printing the results of theAsearch to the line printer and restricting the search to selected@fields. If the selected search option is requested, you will beEasked for each field in the JOURNALS record, it it is to be searched.2 EXIT>EXIT will leave cause JOURNALS to exit and the screen will be 5erased. You also can ^Y out of JOURNALS at any time.2 SEARCH_STR %INGS> When used to display phone numbers or addresses, JOURNALS=either accepts a search string as part of the command line orAprompts for one in DELETE, DISPLAY or MODIFY mode. At this point,>either a simple last name (or part of one) or a complex search:string may be entered. A complex search string consists of=multiple search strings seperated by "|"s. For example if you@know your JOURNAL file contains entries for several people named@Smith and that the SMITH of interest published p &apers on lasers,Center SMITH|LASER as the search string. Only the data for the entry>with the last name Smith, and with the word LASER (in title or!in keyword list) would be found. ww`: 1 PHONEBOOKD PhoneBook is a VMS utility function controlled by NoteBook, the VAXLProfessional Notebook. Its behavior is controlled by SYS$VPWFILES:VPW.TLB. NThe PhoneBook function is a system supported VPW function which will allow theHuser to maintain and use a list phone numbers and 'addresses which can beMrecalled on command. PhoneBook can either be used interactively or it can beEused as a VMS foreign command. To may be invoked either from the VAXMProfessional Workstation menu, or as a command, PHONEBOOK, PLIST, and ALIST. MThe command, PhoneBook, is made available at LOGIN. PhoneBook gives the userthe option to: ' 1. Add new phone numbers to the list.; 2. Display phone numbers/addresses for a given last name.! 3. Delete phone number entries.& 4. Modif (y existing phonebook entries 5. Exit.> PHONEBOOK Enter interactive mode with PhoneBook.> PLIST search_string Display all phone numbers belonging to? entries with the specified name_string.? ALIST search_string Display all phone numbers and addresses? belonging to entries with the specified$ name_string.2 NAME? Each PhoneBook entry has a first and last name. The last nameBmay be up to 15 charac)ters long and the first name may be up to 10Dcharacters long. If a carriage return is entered for the last name,APhoneBook returns to the menu. A ^Z (control-Z) on any input will also force a return to the menu.2 NUMBER= Each PhoneBook phone number consists of up to 14 characters.?The required form is (xxx)-xxx-xxxx for uniformity of displays.The ( )- - must be entered 2 EXTENSION1 Each PhoneBook number can also have an extensionconsisting of up to 4 digits 2 COMPANY; The* company name can be up to 20 characters long. It is an optional entry 2 Address The address consists of:& Street Address: 30 character maximum City 15 character maximum State 2 character maximum ZIP 5 character maximum!All address entries are optional. 2 COMMENT@ The comment field in PHONEBOOK may be up to 40 characters long. Its entry is optional.2 ALIST The command  ALIST search_stringCwill produce the output (if the search string is found) of the+ form1 Last_name, First_name Phone # Ext Comment Company Address City, State, Zip,For example, ALIST DOWNWARD might displayB Downward, James (313)-769-8500 362 Resident DEC guru. KMS Fusion, Inc. 3941 Research Park Dr. Ann Arbor, Mi 48106 2 DATA_FILEA The data for PhoneBook is kept in SYS$LOGIN:PHONEBOOK.FIL. ThisGfile may be edited, BUT the locations of the various starting positionsFwithin each record MUST NO,T BE CHANGED. If you edit the file, you do so at your own risk.2 PLIST The command  PLIST search_stringCwill produce the output (if the search string is found) of the form6 Last_name, First_name Phone # Extension CommentCFor example, the command PLIST DOWNWARD might produce the output< Downward, James (313)-769-8500 362 Resident DEC guru.FNote that the search string could also have been DEC or James and this8record (with possibly others would have been dis-played).2 ADD2 When you enter ADD mode PhoneBook prompts for thefollowing information. Last name 15 characters max First name 10 characters max/ Phone number (xxx)-nnn-mmmm 14 characters max% Extension (xxxx) 4 characters max" Company name 20 characters max Address 30 characters max City 15 characters max State 2 characters max ZIP 5 characters max Comment 40 characters max@PhoneBook will reprompt if the length of th entered data excee .ds=the maximum allowed for the entry. If a RETURN is entered in=response to the Last Name entry request, PhoneBook returns toBthe menu page. When an entry is completed, PhoneBook will display?the entry in its entirity and ask if it is correct. If a Y[es]<is answered, it will be entered in to the data file. A N[o]/returns you to the 'Search for:' input prompt. 2 MODIFY; PhoneBook allows you to modify an existing entry. When?modify mode is entered, it prompts for a search string a /nd then=starts displaying all records matching that locator. When theAproper locator is found it display the record and goes into enter?mode. Entering just a carriage return at each prompt will leaveAthe entry unchanged. Modify data fields as desired, and when data?entry is complete, the completed record will be displayed again@for verification. If the modification is accepted, the record isAupdated. If any updates are done which change either the first or?last name, the file will be so 0rted before returning to the mainmenu. 2 DELETEAIn delete mode, you are prompted for a search string to locate anAentry to delete. Each entry which matches the entered string will?be displayed together with a prompt asking if that entry should?be deleted. If a Y[es] is answered the entry will be deleted. A>^Y during the delete process will wipe out all deletions made.AAll deletions become permanent if a RETURN is entered in responseto the 'Search for:' prompt. 2 DISPLAY>In displ 1ay mode, you select a display format (address or phone=list) and then select records to display by entering a search=string. If a '*' is entered, all records in the phonebook areAdisplayed. The search string entered can be just the desired lastAname, part of the last name, a unique search string (ie a company?name) or some combination of search strings each seperated by a#"|" from the other search strings. 2 EXIT?EXIT will leave cause PhoneBook to exit and the screen will be 6erased 2. You also can ^Y out of PhoneBook at any time.2 SEARCH_STRINGS? When used to display phone numbers or addresses, PhoneBook=either accepts a search string as part of the command line orAprompts for one in DELETE, DISPLAY or MODIFY mode. At this point,>either a simple last name (or part of one) or a complex search:string may be entered. A complex search string consists of=multiple search strings seperated by "|"s. For example if you>know your Phone Book contains entries for severa 3l people named<Smith and that the SMITH of interest works for KMS you mightAenter SMITH|KMS as the search string. Only the data for the entry;with the last name Smith, and with the company KMS would be?found. Likewise to list all people working for the same company=(you for got the person's name), just enter the company name.BYou also have the option of selectively searching for entries only>within certain fields (such as company, area code, name, etc).>Multiple search strings should not 4 be used for this unless all@search strings are expected to be in one of the fields selected.ww`_U: 1 REMINDER9 REMINDER is used to leave your self (or some other user)Ba reminder of something which must be done. REMINDER will ask youBwho the reminder is for. The name must be a valid VMS login name.BIf you type , the reminder will be sent to you. Next it asks Dfor the date and time to remind the user. Finally, it asks you for Creminder message. HELP using reminder 5 is available on any input bypressing the HELP key.2 NAME= The name you input to REMINDER is not always the user's lastFname. Each user on the VAX must have a unique login name. It is thisBname that REMINDER uses to track down the user. If you request a Clist of valid names to be displayed, the VAX system account file is:scanned and all valid names are displayed in table format.2 TIME@ The VAX uses a 24 hour clock. Time entries must be of the formDHH:MM where HH is the hour to 6remind the user (0 - 23) and MM is theBminute of the hour (0 - 59) to send the reminder. Since a 24 hour6clock is used, 2:00 is 2:00 AM while 14:00 is 2:00 PM.2 DATE? The VAX likes to use dates entered with the format DD-MMM-YYYYHwhere DD is the day of the month, MMM is the month (JAN, FEB, ..., DEC),Gand YYYY is the year (1982, 1983... etc.). Note that the year, must beCentered as a 4 digit number. REMINDER only allows years to be usedDwhich are either the current year or one year in7 the future. Due toFthe nature of the VAX, reminders scheduled too far in advance, are nota good idea and can get lost. 2 MESSAGE= The message text should be limited to about 65 characters ifDyou want all of the text displayed if the reminder is sent to a userIusing a 80 column video terminal. Upper and lower case text may be used.DThe reminder message will be displayed as entered. ^Y will terminate'text entry with no reminder being sent.wwTg=)@ 1 SecurityC SECURIT8Y is a VMS utility function controlled by NoteBook, the VAXLProfessional Notebook. Its behavior is controlled by SYS$VPWFILES:VPW.TLB. MThe SECURITY function is a system supported VPW function which will allow theHuser to maintain and use the security access list. To use SECURITY the Ncommand SECURITY:=="$SYS$SYSDEVICE:[VPW]NOTEBOOK SECURITY" must be defined.LThis is automatically done at logon for the SECURITY account. SECURITY usesHthe data base SECURITY.LOG on the VAX SECURITY account9. SECURITY gives the user the options to: 4 1. Add a new employee to the security access list.= 2. Display the access list based on various search criteria! 3. Delete an access list entry.* 4. Modify an existing access list entry. 5. Exit.FTo invoke SECURITY after exiting the VPW Security menu, type SECURITY.2 NONE" No Help is Available at This Time2 EMPLOYEE_NAMEC Each SECURITY entry has an employee name up to 24 characters long.HThe format of entry is Last Name, : First Name, Initial. It is importantIto keep the capitalization of all entries consistant as lowercase lettersIare not treated the same as upper case letters. If a carriage return is Jentered for the last name, SECURITY returns to the menu. A ^Z (control-Z) 2on any input will also force a return to the menu.2 EMPLOYEE_NUMBERB Each employee should have an employee number consiting of up to 4digits or letters. 2 BIRTH_DATEE Each employee needs a birth date entry in the form DD-MMM-YYYY.; TheKyear entry needs to be a 4 digit entry, ie 1983. Months must be entered in upper case.% Examples: 01-JAN-1982 not 1-JAN-1982 15-MAR-1982 not 15-mar-1982 30-NOV-1982 not 30-NOV-822 CLEARANCE_LEVELD If the employee has a clearance, it must be one of the allowed listof recognized clearances.  N None4 Q Q-cleared, but no access to Sigma-11 information. Q11 Q-cleared, acces to Sigma-11 information. WD Q/Q11 cleared with access to weapons data2 CLEARANCE_DATEE < Each employee needs a Clearance date entry if they have a clearance.LThe format is MM/DD/YY because a previous security director wanted it this4way. The "/" must be entered in the locations shown. Examples: 01/10/82 not 1/10/82 10/01/82 not 10/1/82JSECURITY will narrow mindedly insist on the correct format and not make anCentry if the "/" are not in the right places. The "/" is called a Aprotected field, ie the only entry allowed at that point is a "/"2 CLEARANCE_CODEC This =is a funny reference number given to us when an employee gets a clearance. 2 DEPARTMENT? Each employee can have a department code, FED, DMS1, DMS2, etcof up to 4 characters.2 SOC_SEC_NUMBER@ The entry format is XX-XXX-XXXX. The "-" must be in the correct(places so leading zeros must be entered. 2 COMMENT? The comment field in SECURITY may be up to 40 characters long. Its entry is optional. 2 DATA_FILE? The data for SECURITY is kept in SYS$LOGIN:SECURITY.LOG. ThisGfile may be >edited, BUT the locations of the various starting positionsFwithin each record MUST NOT BE CHANGED. If you edit the file, you do so at your own risk.2 ADD2 When you enter ADD mode, SECURITY prompts for thefollowing information.3 Name (Last, First, Intitial) 24 characters max3 Employee number 4 characters max3 Birth Date 11 characters max3 Clearance level 3 characters max3 Clearance date [mm/dd/yy] 8 character ?s max3 Clearance Code # 8 characters max3 Social Security # 11 characters max3 Department 4 characters max3 Security Status Comment 42 characters max@SECURITY will reprompt if the length of the entered data exceeds=the maximum allowed for the entry. If a RETURN is entered in7response to the Name entry request, SECURITY returns toAthe menu page. When an entry is completed, SECURITY will display?the entry in its entirit @y and ask if it is correct. If a Y[es]<is answered, it will be entered in to the data file. A N[o](returns you to the 'Name' input prompt. 2 MODIFY: SECURITY allows you to modify an existing entry. When?modify mode is entered, it prompts for a search string and then=starts displaying all records matching that locator. When theAproper locator is found it display the record and goes into enter?mode. Entering just a carriage return at each prompt will leaveAthe entry unchanged. Modif Ay data fields as desired, and when data?entry is complete, the completed record will be displayed again@for verification. If the modification is accepted, the record is@updated. If any updates are done which change the employee name,;the file will be sorted before returning to the main menu. 2 DELETEAIn delete mode, you are prompted for a search string to locate anAentry to delete. Each entry which matches the entered string will?be displayed together with a prompt asking if that entry s Bhould?be deleted. If a Y[es] is answered the entry will be deleted. A>^Y during the delete process will wipe out all deletions made.AAll deletions become permanent if a RETURN is entered in responseto the 'Search for:' prompt. 2 DISPLAYOIn display mode, you select a display format and then select records to displayMby entering a search string. If a '*' is entered, all records in the SECURITYKfile are displayed. The search string entered can be just the desired name,Epart of the name C, a unique search string (ie clearance level) or someKcombination of search strings each seperated by a "|" from the other search strings. 2 EXIT>EXIT will leave cause SECURITY to exit and the screen will be Ierased. You also can ^Y out of SECURITY at any time it is not sorting ordeleting entries.2 SEARCH_STRINGSL SECURITY prompts for a search string in DELETE, DISPLAY or MODIFY mode.HAt this point, either a simple name (or part of one) or a complex searchJstring may be enteDred. A complex search string consists of multiple searchKstrings seperated by "|"s. For example if you know the access list containsKentries for several people named Smith and that the SMITH of interest is inIDMS you might enter SMITH|DMS as the search string. Only the data for theKentry with the last name Smith, and with the Department DMS would be found.ALikewise to list all people with Q11 clearances, just enter Q11. IYou also have the option of selectively searching for entries only wEithinJcertain fields (such as name, birthdate, clearance, etc.). Multiple searchMstrings should not be used for this unless all search strings are expected to"be in one of the fields selected. wwO6|<1 SPRNo Help available yet2 REFERENCE_CODENo Help is available yet 2 SEND_DATENo Help is available yet2 RECEIVE_DATENo Help is available yet 2 ANSWER_DATENo Help is available yet 2 SPR_NUMBERNo Help is available yet 2 ABSTRACTNo Help is available yetww FY:1 VPW2 KEYPAD)0Hlqqqqqqqwqqqqqqqwqqqqqqqwqqqqqqqk lqqqqqqqwqqqqqqqwqqqqqqqwqqqqqqqkPx Back x x x x x Keypd x Help x x VPW> xHmqqqqqqqvqqqqqqqvqqqqqqqvqqqqqqqj tqqqqqqqnqqqqqqqnqqqqqqqnqqqqqqquL x Quit x x x Done xH tqqqqqqqnqqqqqqqnqqqqqqqnqqqqqqquH x x x x xH G tqqqqqqqnqqqqqqqnqqqqqqqnqqqqqqquH x x x x xJ tqqqqqqqvqqqqqqqnqqqqqqqu Enter xJ x Menu x x xI mqqqqqqqqqqqqqqqvqqqqqqqvqqqqqqqjww<~p1 WPD The VAX Document Preparation System provides an integrated wordFprocessing package which will let Hthe user create and file letters andBmemos, check them for spelling errors, and either prepare them forFtransmission to the NBI word processor or print them on a VAX printer.I The Document Preparation System is not designed as a general purposeHuser interface. Rather its sole purpose is to enable the user to simplyHcreate formatted documents using the VAX document formatter, RUNOFF, andthe standard VAX editor.DWhen the Document Preparation System starts up the followingI menu is displayed.) VAX Document Preparation &Default document name: NOT set9You may choose: CLean Clean up your desk8 CReate Create a document@ Directory Display unfiled documents@ EDit Edit an existing document= FIle Use the Document Filer> Help Help in using this menuB J Print Format and print a documentI Spell Check document for spelling errors7 View View a document< Waistbasket Throw away a document: EXit Exit from this menuChoice:D The menu items can be abreviated to one or two characters. TheEintensity highlighting on the VT100 shows the number of characters toBinput. The document preparation s Kystem is designed use the VAX to?take a document through the creation, revision, formatting, andBprinting cycle with a minimal intervention from the user. In mostEcases, once a document name has been defined, responses to the system&can be defaulted to a carriage return.; While most command input can be abreviated to 1 or twoFcharacters, the Directory, Print, Spell, View and Waistbasket commandsGall take command lines as well as prompting for input if just the shortGcommmand is ente Lred. Document names entered this way do not change the0current default document type and document name.!2 Default_Document_TypesC The system keeps track of the current name and type of the theAdocument being worked on. At the start, a default type of RNO isDassumed. Each time the menu is displayed, the current values for theCdefault document name is shown. If the default document type is notC.RNO, the default document type is also shown. The default documentDname is used to siMmplify the input process. Once it is defined, allEthat is generally needed to supply when prompted for a document name,Eis a carriage return and the Document Preparation System will use the?default specification. Likewise, when the system prompts for a@document, it is never necessary to append a document type as theFdefault type will be used. However, appending a document type is legalFand will change the default type to the specified type. For example,Dif the default document type is RN NO, entering a JGD54 when a name isDrequested will result in JGD54.RNO being used for the full documentEname. If, however, you entered JGD54.DOC, the document name JGD54.DOCEwould be used and the default document type would be changed to DOC. 2 CleanF Disk space is generally at a premium. The clean command is usedFto delete all .NBI files and purge all .RNO files to the two latestFversions so that disk space can be recovered. It does not operate on"any other files in your dire Octory.2 CreateD Before editing, a document must be created and entered into theCsystem. Four types of documents are allowed, Letters, Memos, PapersEand Reports. The Create command will automatically insert the properFdocument formatting control commands (for RUNOFF) so that the documentwill be properly formatted.F The CREATE command keeps track of the last Memo or Letter numberFthat was created and assigns one higher number each time you create aFnew document. Documents aPre named based on the document prefix youIassign and a document number you input. An index file keeps track of allDdocuments so that they can be easily retrieved. The document nameFtogether with the topic of the document, the recepient, and theEsender are filed DOCINDEX.FIL as appropriate. If you wish you mayDenter in any document number when the system prompts for it. In theHevent that that document already exists, you are asked if you want toEdelete the old one and edi Qt a new one with that number. If you don'tHwant to delete the old document you are allowed to edit the old oneDand modify it. However, in this case no new entries are made in thedocument index. 2 FileF The FILE command allows one to use the Document Filer. DocumentsGmay be though of as being either active (on your desk) or filed away in6a file folder. The Document Filer menu allows one to: Create - Create new documents. Display - Display an index of past documents, Fo Rlder - Display an index of file folders+ Index - Display contents fo file folder- Modify - Modify default parameter settings- Store - Store a document in a file folder0 Recall - Remove a document from a file folder3 Exit - Return to the Document Preparation menu3 CreateD When a document is created, it is active (on your desk), and anBentry in the document index is made to indicate its name, subject,Ccreation date, and to whom it is being sent. Depending on the type S@of document created (LETTER, MEMO, PAPER, or REPORT) appropriate@RUNOFF formatting control commands are included in the prototypedocument when it is created. > At any time during the documents life cycle, the NoteBookDprogram DOCUMENTS can be used to modify the contents of the documentAindex. However, for simple tasks, the Document Filer Menu handles the tasks. 3 Display: An index of all past documents is kept in DOCINDEX.FIL onDyour document directory. The Display command ca Tn be used to displayDthe documents in that index. You are prompted for a search string. DA "*" will result in all documents being displayed. If something isAknown about the document (document type, to whom, subject, etc) aBsearch string (or multiple search strings seperated with "|"s) can.be entered to display only part of the index. 3 Index ? The INDEX command allows you to display the contents of a Cspecific file folder. When invoked it requests the name of a file Dfolder. I Uf you input a valid name, it displays the current contents'for that folder in a formatted fashion.3 Modify@ The MODIFY command is used if you wish to change any of the@default parameter settings for use by the Document Filer. TheseAsettings include the default file folder name, the default prefixDname for memos and letters, and the default name for the sender. TheDfirst time the Document Filer is used, these parameters are prompted@for. Thereafter, the modify command can be used to Vchange theseCparameters. When modifying parameters, a return leaves the current entry alone. 3 Store> When the document is no longer being actively used, it isCuseful to file the document in a file folder. The file folders are?VMS Text Libraries, but this should be transparent to the user.BUsing the store command you may store a document in a file folder.BWhen a document is filed away in a file folder, the index file is <updated to reflect the new location of the document. At a Wny;time you can search your index to see where a document is. A You will not be allowed to place a document in a folder if aBdocument of the same name is there. You must either not place theDdocument in that folder or agree to overwrite the existing document.>When placing a document in a file folder, you either place theCoriginal document there or a copy. If the original is placed there,?the original ceases to exist on your desk. If a copy is placed@there, the original document is Xstill left active on your desk. 3 Recall> The RECALL command lets you remove a document from a file;folder and place it in active status. You may not retrieveDa document from a file folder if an active document of the same name?is on your desk. If the desired document is not on your desk, 5you may either extract the original document from theCfolder or make a copy of the document. If the original document isAremoved from the folder, the active document on your desk becomes<the Yonly copy of that document. If you request a copy of theDdocument in the folder, the original copy in the folder is retained. 2 WaistbasketF The WAISTBASKET command can be used in one of two ways. Either one can type* Waisbacket FilspecIwhen prompted, or just type W and all unfiled documents will be displayedFand you will be prompted for names of documents to delete. All drafts9of a document selected for the waistbasket are destroyed. 2 DirectoryE Z The Directory command displays all document (.RNO) files on yourcurrent work area.2 EditF The first time a document is edited, the Create command should beBused. Thereafter, use the Edit command. When the system prompts,Benter the name of the file you want to edit. Since a default fileDtype is always defined, you only must enter the file name. EnteringAa complete file specifier (name and file type) will result in the?default file type being modified. The Edit command invo[kes the EDT editor.2 ExitF When done with processing a document, use the Exit command. ItFwill return you to the previous menu or the VAX command level&depending on how the menu was entered.2 HelpD Use the Help command to ask help on using word processing menu.GHelp is interactive, so you can roam around at will. When you are done@enter ^Z or carriage returns to the Topic: or Subtopic: prompts.2 PrintF The CREATE command automatically places RUNOFF c\ontrol commandsFin the document file. The Runoff command will uses these embeddedFcontrol commands to format the file. It may either be displayed onFyour terminal, sent to the line printer, the letter quality printer orFalternatively formatted for transmission to the NBI word processor.EThe file type of documents formatted by RUNOFF for sending to the NBIFis .NBI. These files will be automatically deleted folowing transfer.@All other Runoff output is automatically deleted after p ]rinting.F One option the system gives you is to print only a range ofFpages. This option should be selected only if you do not need toFformat the entire document. This can happen if a minor correction wasFdone on one page of the RUNOFF source file which didn't change theFpagination. In this event it is faster to use RUNOFF to create aFdocument for only the modified page, print that page, and merge it"with the previously printed pages.2 SpellF The Spell ^ command will check the users document for spellingFerrors using the VAX Spelling checker utility. The spelling programFis rather complex and has the ability to use a default word file ofFcommonly used first names and technical words which would be otherwiseFflagged as errors. If you are interested in creating your own defaultBword file of special technical words, please contact Jim Downward.2 ViewF The View command will display a formatted document at the user's Bterminal. It provides a simpler access to getting formatted outputFto the terminal than the FORMAT command. If the document type is .RNOBit displays the document with RUNOFF. Otherwise, it displays the #document with the VMS type command.ww ` 1 TAPEXFER@ The tape transfer procedure is designed to provide the userBwith a nearly effortless method of transferring files from the VAX@to the IBM. Only ASCII source or print files can be transfered.EThe procedure uses AVATU for creating IBM readable tapes. As part ofBthe process a JCL file containing all the infomation the IBM needsCto get the files off the tape is created and is placed as the firstAfile on each tape. This enables the IBM to read the tape withou at>the operator having to write special JCL to get the files off.< Using the procedure is simple. Select whether you wantBto write or read a tape (reading is somewhat primative right now).?If you want to write a tape, you have three additional options.DThe files to be transfered to the IBM can be transfered for printing>(in which case they are not saved after printing), they can beCtransfered as individually named IBM files, or they can be included@as part of an IBM Partitioned Data S bet (PDS). If you chose the Fpartitioned data set option, you will have to enter an IBM PDS name. EConsult the IBM system manager if you are not sure what the PDS name should be.D The procedure will ask you next for file names to transfer. AtCthis prompt a simple carriage return will terminate further promptsEand the tape will get made. You can also enter any existing VMS fileDname including wildcards. For example, you could enter *.LIS at the?prompt to place all listing files onc the tape. As each file isAprocessed for inclusion on the tape, a message will appear on theAVT100 terminal specifying the file being processed. In the eventCthat a file name is entered which does not exist, a warning messageAwill appear and the procedure will prompt again for another name.AWhey you finally type just a return at this prompt, the specifiedBfiles will be written to the tape and the tape will be dismounted.DPhysically remove the tape from the tape drive, give the tape to theAIBM operator and the tape will be transfered to your IBM account.ww! Ԝ  DOWNWARD TAPEXFER